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Performance Management

Overview

The Cape Cod Commission partnered with Cape commuities to launch a cloud-based platform to increase government accountability and improve access to important public information.

The OpenGov platform, made available through the Commission’s Strategic Information Office, is live in Yarmouth, Provincetown, Falmouth and Sandwich. It represents a close, hands-on collaboration between the towns and Commission with several months of work translating financial data with staff in each town.

Users can access historical and current financial data to look at big-picture overviews or drill down to finite details. The data is also downloadable.

The City of Boston recently launched its updated Open Data platform, “Analyze Boston” supported by the OpenGov Smart Government Cloud. 

 

Financial Transparency

Provincetown has created budget reports for each department to assist the department heads in controlling costs

Powered by OpenGov’s Smart Government CloudTM, the platform will help these Cape towns with budget planning, improve internal data management, and make important information easily accessible to residents, elected officials and administrators. By letting residents track how their tax dollars are being spent, the platform is intended to help build greater trust in government and increase civic engagement.

There are times additional information may be sought out by residents, the financial community, or elected officials. Oftentimes that information is most easily understood through interactive charts and graphs.

 

Tips on How to Use the Portal

Here are some general tips on how to use the Financial Transparency Data Portal:

  • The Portal allows you to explore historical and budgeted financial data in a simple graphical user interface. The main view (shown above) includes a chart or graph, a legend and various controls to view expenses by departments out of various funds.
  • You will notice the title of the chart or graph you are viewing on top along with the account type selector. You can use the filter to see the data that is of most interest to you.
  • To focus on specific data - like a fund, department, expense type, or any combination - look to the left and use the menu on the side panel. These selectors allow you to specify exactly what breakdown you want the graph or table to represent. When you select "Filtered By" the data filter pops up and allows you to turn on or turn off selected filters for that category - funds, departments, expense type.
  • Keep in mind that some departments or expenses only receive funds from specific funds. If the department or expense is not funded from a particular fund, it will be grayed out.
  • There are five different types of visual representations of the data - an area graph, an area graph by percentage, a line graph, a pie graph and a table. You can change your view by type at any point by simply selecting the different type of representation. The data will automatically convert. These functions are on the top right.
  • You can also download the data into a .csv spreadsheet or .png image.

Sandwich created and open checkbook report to show how and where dollars are spent

About the Fund Information

  • The main fund is usually the General Fund and is used to account for and report all financial resources for and reported in another fund.
  • Funds are unrestricted and available for expenditure for any lawful purpose after appropriation by town meeting.
  • Towns have numerous Special Revenue, or restricted, funds. These funds are for a specific purpose and have a dedicated revenue source.
  • “Governmental Funds” consist of the General Fund and the Special Revenue funds together with the Capital Projects funds.
  • "Proprietary Funds" consist of Enterprise Funds which are dedicated to specific operations and operated in a manner similar to a private business. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with the proprietary funds principal ongoing operations. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses.
  • "Fiduciary funds" are used to account for assets held in a trustee capacity for others that cannot be used to support general government programs.

 

TAB 4

TAB 5

 

 

Falmouth

Provincetown

Sandwich

Yarmouth

 

Chatham

 

Contact:

Dave Sullivan
Applications Specialist
dsullivan@capecodcommission.org
508-744-1231

 

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